Room Request & Event Form

University Wide Room Request Form

Have you discussed event details with the WLL department Chair and received approval before filling out this form? *

Contact Information

Requester's Name *

Texas State Email *

Event Details

Event Name *

Date *

Start Time *

End Time *

Location *

G02

CENT 220

CENT 221

Other

If other list location below

Location (Other)

N/A if non applicable. (CENT 157 and Alkek require department funds).

Estimated Number of Students *

Technical Equipment Needed *

N/A if non applicable.

Guest Speaker Travel Information *

Name, contact, is temporary parking needed, travel cost, dining cost etc. N/A if non-applicable.

Do you need student worker support? *

Yes

How many? *

Will there be food/drink? *

Yes

Provide caterer information and food/drink preferences i.e. amount, type, allergy and dietary restrictions. *

Other Information

Terms and Conditions

Requests submitted before the official day of record will not be processed until after the 12th class day in fall or spring and after the 4th class day in summer. Please allow one week days for processing from the date of submission (not including holidays or finals).

Academic courses have priority. By submitting this request you understand that your assigned room(s) may be reassigned or canceled in the event that the room is needed for an academic course.

For effective event coordination please post the event on the WLL departmental calendar.

If this room is being reserved for an event that involves minor children, please indicate in your advance communication relative to the event, that the event involves minor children and under Texas law, the carrying of a handgun may be prohibited. Visit the Texas Department of Public Safety FAQ page for more information.

Sender's Email *

If you happen to see this, do not fill this field.